Vendor Resources
Welcome! Everything you need to work with Alpha Association Management is right here.
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Invoice Submission Guidelines
⚠️ Important: Following these guidelines prevents delays in processing your invoices and ensures you get paid on time!
Contact Information
Ensure your invoice includes your company name and phone number.
Invoice Number
Every invoice must have a unique invoice number. Do not duplicate numbers.
PDF Format Only
Invoices must be submitted as PDF attachments. We cannot accept Word or Excel files.
Property Information
Include the homeowner’s and/or association’s name. Do not use cross streets.
Where to Submit
Email all invoices and questions to: Invoices@AlphaHOA.com
✓ Proper Invoice Addressing Example
c/o Alpha Association Management
870 Corporate Drive
Suite 402
Lexington, KY 40503
Vendor Requirements
Insurance Requirements
General Liability: As required for your services
Workers’ Compensation: As required for your services
Coverage amounts depend on the scope of work provided
Payment Terms
Standard Terms: Net 30 days
Payment is processed within 30 days of receiving a properly formatted invoice.
Need Help?
Our Accounts Payable team is here to help with any questions about invoices, payments, or vendor setup.
Thank you for being a valued vendor partner of Alpha Association Management!