Vendor Resources
Everything you need to work with Alpha Association Management in one place.
⚠️ All Vendors Must Complete Setup Before Invoices Can Be Paid
If you have not previously completed our New Vendor Setup Form, we are unable to process or pay any invoices
you submit. This includes providing your W-9/EIN, insurance documentation, and current contact information.
🆕 I’m a New Vendor
- Click the New Vendor Setup Form button above.
- Complete all required fields, including W-9/EIN and insurance details.
- Submit the form and wait for confirmation from our team.
- Review the invoice submission guidelines provided below.
- After you are set up, email your invoice to Invoices@AlphaHOA.com.
Important: Invoices sent before vendor setup is completed will be delayed until all paperwork is received.
✅ I’m Already Set Up
- Make sure your insurance and contact information are current.
- Review the Invoice Submission Guidelines below.
- Email invoices as a PDF attachment to Invoices@AlphaHOA.com.
Quick Links
📋 New Vendor Setup (Required)
Start here if you have never completed our vendor paperwork.
Invoice Submission Guidelines
⚠️ Following these guidelines helps prevent delays and ensures your invoices are processed as quickly as possible.
1
Contact Information
Include your company name, mailing address, phone number, and email address on every invoice.
2
Invoice Number
Every invoice must have a unique invoice number. Please do not reuse or duplicate invoice numbers.
3
PDF Format Only
Invoices must be submitted as PDF attachments. We cannot accept Word, Excel, or image files.
4
Property Information
Include the homeowner’s name and/or association name on the invoice. Please do not use only cross streets.
5
Where to Submit
Email all invoices and invoice-related questions to:
Invoices@AlphaHOA.com
✓ Proper Invoice Addressing Example
c/o Alpha Association Management
870 Corporate Drive
Suite 402
Lexington, KY 40503
Vendor Requirements
Insurance Requirements
General Liability: As required for your scope of services.
Workers’ Compensation: As required for your operations and staffing.
Specific coverage amounts may vary depending on the type of work performed.
Payment Terms
Standard Terms: Net 30 days.
Payment is processed within 30 days of receiving a properly formatted invoice from a fully set-up vendor.
Join Our Vendor List
Interested in becoming an Alpha-approved vendor? Start by completing our New Vendor Setup Form.
Need Help?
Our Accounts Payable team is here to help with any questions about invoices, payments, or vendor setup requirements.
Thank you for being a valued vendor partner of Alpha Association Management.